Custom manufacturing software.
Live in weeks, not months.

We turn your spreadsheets, paper checklists and the “it lives in the foreman’s head” processes into one working tool — built for your plant. At a fraction of the cost and time of a traditional software house.

Book a free digital audit

EU Machinery Regulation 2023/1230 applies from 20 January 2027 — with no transition period. Operator certifications keep expiring in waves. Is your documentation ready?

Working module in 3-4 weeks

No waiting six months for a system that “almost works”

5× faster, at a fraction of software house cost

The same result, without burning the budget

A layer over your process, not an SAP replacement

Your ERP stays; we add what is missing on the shop floor

The problem

Does this sound familiar?

Inspections, service rounds and checklists live on paper and in spreadsheets.

The round is filled in on a sheet of paper, the sheet ends up in a binder on the manager’s shelf. When a safety inspection or an ISO audit arrives, you spend half a day proving the check was done at all. No history, no audit trail, no control.

“I am looking for tools that actually help, not ones that just »generate reports« out of »empty data«” — maintenance manager

The whole process rests on one person and their file.

Breakdown history and machine know-how sit in one technician’s head and in their program on their computer. When they leave or go on holiday, you are back to writing reports by hand. Three times slower.

“we do not have enough support inside the organisation to keep maintaining the system”

Corporate IT will not build it, and an ERP module is overkill.

SAP is there, but it never reaches shop-floor processes. A software house? You know how that ends — slow, expensive, “just one more sprint”. And an off-the-shelf CMMS is so bloated that you use 10% of it and it still does not fit your reality.

“SAP turned out to be too complex and too expensive to give machine operators access to”

1 safety inspection without documentation = fines in the $7,500 – 11,000 range + machine shutdown

Manual reporting and re-typing = 15-30 hours a week that do not have to be manual

A burned IT rollout = $15,000 – 37,000 + 4-6 months lost

An off-the-shelf CMMS = you use 10% of the features, pay for 100% — and it still does not fit the shop floor

Consequences

What happens if nothing changes?

12.2026

Right now — operator certifications

Named operator certifications for forklifts and lifting equipment expire on rolling schedules. Anyone whose paperwork is not in order is working without valid certification — which means fines and personal liability for the plant management.

6 MO

In 6 months

Another customer audit or inspection, and you are digging through binders again. Another technician leaves and takes the knowledge of half your machines with them. Another 15-30 hours a week sunk into spreadsheets.

01.2027

20 January 2027 (EU Machinery Regulation 2023/1230)

New requirements for machinery — with no transition period. A “substantial modification” (including a digital one) shifts the manufacturer’s obligations onto your plant: a new risk assessment, documentation, CE marking. Whoever does not prepare their processes takes on personal liability.

Your competitors are already digitising and will be inspection-ready. You? The question is not “whether to get processes and documentation in order” — it is “whether you make it before those dates”.

The solution

Introducing: ProcessKit

A dedicated layer over one painful process in your plant — inspections, audits, breakdown reports or machine documentation. Not another off-the-shelf CMMS. Not an SAP replacement. A system built for your reality, delivered in weeks.

1

Audit and mapping

We sit down with your process and find where spreadsheets and paper cost you most. You get a concrete report with recommendations.

2

Building the layer

We assemble 80% from proven RapidCMS modules; the remaining 20% is built for you. The same result as a software house, on a completely different timeline.

3

Rollout and support

We launch on the shop floor, train the team and run it in the cloud on our side — your IT person never has to touch the code.

No more paper and spreadsheets — rounds, checklists and breakdown reports from a phone or tablet, with a QR scan

Inspection-ready in 2 clicks — an audit report for safety and ISO inspections, signed and timestamped

The process no longer rests on one person — knowledge and history live in the system, not in a technician’s head

A working module in 3-4 weeks — RapidCMS covers ~80% of the process, the rest we build with AI-Assisted Engineering

Track record

What this looks like in practice

We have delivered systems like this for plants you know

RapidLogic is a new brand, but not a new team. We have already built inspection, fault-reporting and technical documentation apps for industry leaders:

Hydro
The world’s largest aluminium producer. A tablet app for recurring forklift inspections and fault reporting. The end of paper inspection cards.
Keller
Geotechnics, 40+ countries. A mobile system for reporting equipment faults on construction sites, plus a ticket management panel.
Xafy
Manufacturing / maintenance. QR-coded checklists and technical documentation, with a form builder for the administrator.

Hard metrics and a testimonial — coming soon. Let us be straight with you: what you see above is the founder’s track record (~200 projects, 15+ years), not “a RapidLogic client achieved X%”. The first case study under our own name — with hours recovered, penalties avoided and a client quote — goes live after the first deployment. Want to be that client? Let us talk about a pilot.

See more of our work →
15+
Years of experience
~200
Projects delivered
0 → 4M
PLN ARR (NutriBot)
Keller · Hydro · Xafy
Industrial deployments
What you get

What is in your package

A dedicated layer over one process — a mobile/web app for the shop floor plus an admin panel

80% from ready RapidCMS modules — checklists, roles, dashboard, PDF report generator, alerts

Integration with your ERP/SAP over API — no core migration

Hosting, maintenance and development on our side — zero load on your IT

Cloud maintenance + SLA (Pro package)

Data export with no vendor lock-in — your data stays yours

Bonuses included in the package

Bonus Value Micro Starter Pro
Free digital audit — at least 3 areas of savings $1,250 Yes Yes Yes
Data migration out of spreadsheets $750 Yes Yes Yes
ROI pack “ammunition for the board” — a 1-pager to defend the project $500 Yes Yes Yes
“Grasp it in an hour” — onboarding + training video $500 — Yes Yes
30 days of concierge support — a dedicated contact $500 — Yes Yes
Audit guarantee — if the report fails an ISO or safety inspection, we fix it free of charge $750 — Yes Yes
Total value of bonuses ~$4,250
ROI

Count what having no system costs you

Your investment: from $3,000 (Micro) / from $7,500 (Starter). Here is what you lose every month without a system.

What you lose today Calculation Cost
Manual reporting and re-typing 20 hrs/week × ~$15 × 50 weeks ~$15,000 / year
1 missed safety inspection Fine + machine shutdown $7,500 – 11,000
1 unplanned stoppage from an avoidable breakdown Lost production thousands of dollars / day
1 incident
A fine plus downtime from a single event already exceeds the entire cost of the rollout
Weeks
Typical payback on Starter (time saved + 1 compliance incident avoided)

The time recovered on reporting alone is on the order of ~$15,000/year. Add one avoided safety penalty ($7,500 – 11,000) and one avoided stoppage. The Starter package (from $7,500) typically pays for itself within the first weeks of time saved — and the first compliance incident avoided covers it in full.

Process

How working together looks — step by step

Audit
Week 0

Free digital audit (1-2h)

We map your process and point out at least 3 areas of savings. Zero commitment, a concrete report with recommendations.

Discovery
Week 1

Discovery and architecture

We agree the MVP scope, ERP/SAP integrations and what the audit report has to look like for safety and ISO inspections. You get pricing, a roadmap and a timeline.

Payment: 30% of project value
Build
Weeks 1-4

Building the system

We assemble the layer (80% ready from RapidCMS + 20% built for you). We show working screens along the way — you see progress as it happens, not after six months.

Payment: 40% on MVP delivery
Rollout
Rollout

Rollout and onboarding

We launch on the shop floor, train the team (“grasp it in an hour”) and migrate the data out of spreadsheets. Then 30 days of concierge support with a dedicated contact. After that: the system runs in the cloud, maintained on our side, with your data exportable at any moment.

Payment: 30% on acceptance
About me

Who is behind this

Krzysztof Gromadzki — Founder of RapidLogic
Krzysztof Gromadzki
Founder, RapidLogic

I am Krzysztof Gromadzki — I have been building IT systems for manufacturing and logistics companies for 15+ years. Not a theorising agency: a builder with product experience.

Over 15+ years I have delivered ~200 IT projects — that is pattern recognition in shop-floor processes. I also built NutriBot: a SaaS system taken from zero to 4M PLN of annual revenue. The industrial deployments I ran were for Keller, Hydro and Xafy — forklift inspections, fault reporting, QR checklists and technical documentation. The same pattern you are dealing with: machines, inspections, breakdowns, documentation, compliance.

I understand the shop floor, not just the code. I speak the language of process, downtime and compliance — not corporate jargon. Because I have watched plants burn budgets on software houses and buy CMMS platforms they use 10% of.

15+
Years in IT
~200
Projects delivered
0 → 4M
PLN ARR (NutriBot)
RapidCMS
Our own headless CMS

I am not an agency that builds you a website and moves on to the next client. I am a builder who has built, scaled and run operational systems for industry — exactly the kind your plant needs. I understand your shop floor, your processes and your constraints. And I know you do not need another off-the-shelf CMMS — you need a layer over one painful process that simply works.

FAQ

Frequently asked questions

A working module in 3-4 weeks (Micro 1-3 weeks, Starter 3-4 weeks) — versus 4-6 months at a traditional software house.
We have built systems like this in manufacturing and geotechnics (Hydro, Keller, Xafy). We do not sell a box — the layer is built around your process.
SAP stays. We build a layer over the one process SAP does not cover for the shop floor. Zero migration, nothing touched in the core.
Maintenance and development stay on our side, in the cloud. Your IT person never touches the code; users operate it like an app on their phone.
This is AI-Assisted Engineering — real code and software house discipline, only 5× faster thanks to AI and ready RapidCMS modules. Systems built this way run inside large corporations.
Milestone payments (30/40/30) and a 60-day pilot with an exit clause. The risk sits on our side, not yours.
Guarantee

Zero risk on your side

Milestone payments (30/40/30)

30% discovery, 40% delivery, 30% on acceptance. The industry standard is 50-100% up front. You do not pay for a promise — you pay for working screens.

Audit value guarantee

The free digital audit will find at least 3 areas of savings in your plant. If it does not, we refund its cost. The risk is on our side.

Compliance audit guarantee

If a report from the system does not pass an ISO or safety inspection, we fix it free of charge. We design the layer for audits from day one.

60-day pilot with an exit clause

Full functionality on trial for 60 days, credited 100% if you continue. No software house or CMMS vendor offers this.

Data export with no vendor lock-in — your data stays yours. You risk nothing — we carry the risk.
Pricing

Your investment

Three ProcessKit packages — you pick the scope, we deliver. A one-off project plus predictable maintenance (no per-seat counting; operators report for free).

Micro
“One process out of a spreadsheet”
from $3,000
+ from $150/mo maintenance
1-3 weeks to delivery
  • 1 process → a dedicated app
  • Admin panel
  • Audit + spreadsheet migration
Book an audit
Most popular
Starter
Inspections + audit-ready report
from $7,500
+ from $375/mo maintenance
3-4 weeks to delivery
  • 1-2 modules (e.g. inspections + audit report)
  • ERP integration
  • Everything in Micro
  • All bonuses included
Book an audit
Pro / Compliance
Multi-process + readiness for 2023/1230
from $15,000
+ from $750/mo maintenance
Scope agreed during the audit
  • Multi-process + SAP integration
  • Compliance readiness for EU Machinery Regulation 2023/1230
  • Everything in Starter
  • SLA
Book an audit
For comparison: a software house = $15,000 – 125,000 per project + 4-6 months of delivery for a single process.

60-day pilot — test it without risk

The full system on trial before you commit to a full rollout

60-DAY PILOT
One process, full functionality on trial
$1,500 – 3,000
Credited 100% if you continue — the pilot fee is deducted from the package price. Exit clause: if it does not deliver measurable value, you walk away with no obligations.
Payment: 30/40/30 milestones
Start: w tygodniu od audytu
Why now

Time is working against you

31.12.2026

Operator certifications — forklifts

Named forklift operator certifications expire in waves. Working without valid certification means fines and personal liability for whoever signed off the schedule.

20.01.2027

EU Machinery Regulation 2023/1230

New requirements for machinery — with no transition period. A “substantial modification” (including a digital one) shifts the manufacturer’s obligations onto your plant.

Penalties already today

Labour and machinery inspections

Fines in the $7,500 – 11,000 range plus an immediate machine shutdown. An inspection without documentation is not a question of “if”, only “when”.

We work one client at a time — we take on a limited number of rollouts per month so that each one is delivered properly. This is not a factory — it is a partnership.

Companies that get their processes and documentation in order before those dates pass inspections calmly. The rest will be firefighting under pressure. The earlier you start, the cheaper and calmer it gets.

Next step

Ready to turn spreadsheets
into a working system?

One painful process, a working module in 3-4 weeks, ready for inspection. Let us start with a free audit — with no commitment we will show you where you lose the most.

Book a free digital audit
+48 727 464 104
kontakt@rapidlogic.eu

P.S. If your plant still runs on paper checklists, spreadsheets and knowledge that lives “in the foreman’s head” — this is not a question of “whether” you need a change. It is a question of “when”. Operator certifications keep expiring in waves. The EU Machinery Regulation applies from 20 January 2027, with no transition period. And the sooner you start, the cheaper and calmer it gets. A single compliance incident avoided covers the cost of the rollout.

P.P.S. Remember the audit value guarantee: if we do not identify at least 3 areas of savings, you owe nothing. The risk is on my side.